For fitness and beauty businesses that have outgrown spreadsheets and separate booking tools. Odoo keeps your memberships and bookings in the same system as your stock and accounts.
AzkaTech has set up Odoo for businesses like Kinetico and The Fix, and stays with your team after go-live.
Official Odoo Gold Partner. Implementing Odoo since 2015.
Who it’s for
Clubs and studios that sell memberships and class packs.
Businesses that run on appointments, at a branch or at the client’s home.
Companies that make cosmetics and sell them through distributors.
Makers and sellers of fitness and treatment devices.
The problem
Members keep coming after their plan ends, and nobody at the desk can tell.
Appointments sit in messages and notebooks, so the same slot is given twice.
Each month someone adds up who did which service in a spreadsheet.
Stock leaves the shelf for the treatment room, and nobody records it.
01 · Memberships
A gym or studio lives on renewals. When memberships are tracked in a spreadsheet, a plan runs out and the member keeps training for weeks. Class packs are counted by hand, and the accounts only learn about a renewal when the cash comes in.
In Odoo, each membership is a subscription with its start date and its end date. The invoice goes out on schedule, and the member gets a reminder before the plan ends. You can list who is active and whose plan is about to expire.
Kinetico is a wellness community in Riyadh with dance and fitness classes. With AzkaTech, its sales and its accounts run in one Odoo.
Who it’s for
Front desk and managers.
Outcome
Renewals are invoiced on time, and expired plans are caught at the desk.
02 · Bookings and staff
In a salon or spa, the calendar is the business. Clients book by phone and by message, and each therapist keeps a private list. A busy day ends with two clients for one chair, and at the end of the month commissions are rebuilt out of memory.
With Odoo, clients book online and pick the service and the staff member, and every booking lands in one calendar. A slot that is taken cannot be offered again. Each sale records who did the service, so commissions can be worked out of the sales.
AzkaTech sets up each service with its duration and the staff who can do it, so the calendar only offers slots that really exist.
Who it’s for
Front desk and therapists.
Outcome
One calendar for every room and every staff member.
03 · Products and devices
Beauty and fitness businesses hold more stock than they think. Products are sold at the counter and also used in the treatment room, and devices move between branches. Without one record, the count is wrong and reorders come late.
Odoo keeps one stock for each branch, and every sale or use takes the product out of it. A minimum level triggers a reorder. Devices carry a serial number, so you know which branch has which machine.
Bodytone Lab makes fitness and cryotherapy devices and has branches in three countries. With AzkaTech, its sales and its stock and purchasing run in one Odoo.
Who it’s for
Branch managers and purchasing.
Outcome
Stock counts match the shelf, and reorders go out in time.
04 · Field sales
A beauty brand sells through distributors and shops, and its reps spend the day on the road. Orders are written down and typed in later. Managers cannot see which shops were visited or how each rep is doing against target.
In Odoo, a rep creates the order on a phone at the shop, and it goes through the approval steps you set. A dashboard shows each rep’s orders against target.
Rodis Togo makes cosmetics and sells them in more than 15 countries. For its field teams, AzkaTech set up Odoo Sales with mobile orders, and added visit and route tracking.
Who it’s for
Sales managers and field reps.
Outcome
Orders arrive the same day, and you see what each rep is doing.
How it works
The Fix went live with invoicing that meets Saudi e-invoicing rules in less than a month.
Machines and treatment devices get planned service dates, and each repair is logged.
Trainers and therapists work shifts across branches. Attendance feeds into payroll.
Each branch keeps its own bookings and stock, and management sees them together.
Services and products are sold on Odoo Point of Sale, with loyalty points across branches.
Implementation
AzkaTech uses AI in every phase of the Odoo project, and it stays in use after go-live.
AI capability · Discovery
We spend a day at the front desk and in the back office with your team. AI turns those notes into a clear list of what Odoo needs to cover.
AI capability · Mapping
Your processes are mapped onto Odoo in a fit-gap analysis. AI matches your services and member plans to Odoo and flags what is missing.
AI capability · Configuration
We build the solution with standard Odoo first. AI drafts the setup notes and a short guide for the front desk.
AI capability · Testing
AI prepares test cases built on real bookings and renewals. Your team runs them in a pilot branch and signs off before launch.
AI capability · Governance
AI follows open issues and training progress for each branch, so risks show up before launch day.
AI capability · Post Go-Live
After launch, AzkaTech support stays with your team. You also get a knowledge base written around your own setup.
Client proof
Case study · Cosmetics maker selling in 15+ countries
Home spa services in Saudi Arabia
The Fix needed e-invoicing that meets Saudi rules. AzkaTech set up its invoices and payments in Odoo, and the company went live in less than a month.
FAQ
Solution
It is one system for your memberships and bookings, with your stock and accounts behind them. The front desk and the accountant work on the same data. Odoo is the ERP that AzkaTech sets up.
Yes. Clients pick a service and a time on your website, and can pay when they book.
Yes. A reminder goes out by email or SMS before each appointment.
Yes. Production and distribution can run in the same Odoo as salon bookings, each with its own reports.
No. Odoo does not open doors or gates by itself. An access system can be connected to it, so an expired membership is refused at the door. Read about Odoo integration.
Implementation
It depends on how many branches and services you have. AzkaTech gives you a timeline after the discovery meetings.
Yes. We bring over your members with their current plans and end dates. Your client list and product stock come in as well. The exact scope is agreed during discovery.
Yes. Rodis Togo started with field sales only and kept its other systems. More can be added later. See our beauty and fitness clients.
Odoo is priced per user per month, and the implementation is quoted after discovery. Running several companies needs the Custom plan. See our Odoo pricing guide.
