For car dealers and workshops that have outgrown spreadsheets and separate systems. Odoo follows every vehicle and every repair job with its own costs, so you know what each one earned.
AzkaTech counts Farhat and Rasamny Group among its automotive clients, and stays with your team after go-live.
Official Odoo Gold Partner. Implementing Odoo since 2015.
Who it’s for
Showrooms that buy and sell vehicles and need the real cost of each one.
Garages that bill labor and parts on every job.
Counters and stores that hold a wide range of part numbers.
Companies that rent out vehicles or run their own fleet.
The problem
Freight and customs sit in another file, so the margin on each car is a guess.
Parts and hours are written by hand, and some never reach the invoice.
The system says a part is in stock, and nobody knows which shelf.
The car is sold, and nobody calls the owner when service is due.
01 · Vehicle stock
The price you pay the supplier is only part of what a car costs you. Shipping and customs are added before it reaches the showroom, and preparation comes after. If those costs sit in a separate file, the margin on each sale is a guess.
In Odoo, each vehicle is a stock item with its own chassis number. Freight and customs are added to the cost of the shipment and split across the cars in it. Preparation work can be recorded as a job on that car.
AzkaTech sets up the chassis number as the serial number, so one search shows where a car is and what it has cost so far.
Example. A car costs $18,000 from the supplier, plus $1,500 shipping and $2,200 customs. With landed costs Odoo records it at $21,700, so selling it at $23,000 shows a real margin of $1,300.
Who it’s for
Dealer principals and finance managers.
Outcome
You know the margin on each car on the day you sell it.
02 · Workshop
A workshop earns its money on labor and parts. When job cards are on paper, a part taken off the shelf is easy to forget on the invoice. Hours worked are written down later, if at all.
Odoo Repairs opens a repair order for each car that comes in. Parts used are taken out of stock on that order, and labor is added as a service line. The invoice is created out of the same order, so nothing has to be typed twice.
AzkaTech sets up the repair order to match your job card, with the customer’s approval recorded before work starts.
Example. A job card for a regular service lists 2.5 hours of labor and six parts. The mechanic adds a worn part he found, and it goes on the invoice the same day.
Who it’s for
Workshop managers and service advisors.
Outcome
Every part and every hour on a job reaches the invoice.
03 · Spare parts
A parts counter lives on speed. The customer is standing there, and the person at the desk needs to know if the part is in stock and on which shelf. With several branches, the answer often means a phone call.
Odoo holds each part under its part number, with a shelf location in each branch. A minimum level raises a purchase order before the shelf is empty. Barcode scanning speeds up receiving and counting.
Odoo has no built-in catalogue of which part fits which model. AzkaTech can add that link to your part records, or connect a catalogue you already use.
Example. A customer asks for a part by its number. The counter sees 3 in stock on shelf B-14, plus the alternatives that fit the same car.
Who it’s for
Parts managers and counter staff.
Outcome
The counter answers quickly, and fast-moving parts stay in stock.
04 · Customers and service
A sold car should come back to your workshop for years. That only happens if somebody remembers to call the owner. In many dealerships the sales file and the service file sit in two different systems.
In Odoo, each sold car stays linked to its owner through its chassis number. Every repair order on that car is kept in its history. A reminder can be scheduled for the next service date, and new enquiries are followed in the CRM.
Warranty claims to a manufacturer are not built into Odoo. AzkaTech sets them up as their own process if your brand requires it.
Example. A car sold in March gets a reminder for its first service in September, and the after-sales team calls the owner before he goes elsewhere.
Who it’s for
Sales managers and after-sales teams.
Outcome
More owners come back for service, and no enquiry is left unanswered.
How it works
Each branch has its own stock and its own results, and the group sees them together.
Odoo Rental handles rental orders with pickup and return dates. Odoo Fleet keeps the contracts and service costs of your own vehicles.
Each enquiry is followed until the offer is accepted or lost. See Odoo CRM.
Parts and accessories are sold over the counter on the same stock. See Odoo POS.
Attendance and salaries are handled in the same system. Read about Odoo payroll.
Implementation
AzkaTech uses AI in every phase of the Odoo project, and it stays in use after go-live.
AI capability · Discovery
We spend time in your showroom and your workshop and follow real jobs. AI turns those notes into a clear list of what Odoo needs to cover.
AI capability · Mapping
Your processes are mapped onto Odoo in a fit-gap analysis. AI matches your vehicle and parts lists to Odoo and flags what is missing.
AI capability · Configuration
We build the solution with standard Odoo first. AI drafts the setup notes and a short guide for each role.
AI capability · Testing
AI prepares test cases built on real sales and repair jobs. Your team runs them in a pilot and signs off before launch.
AI capability · Governance
AI follows open issues and training progress in each branch, so risks show up before launch day.
AI capability · Post Go-Live
After launch, AzkaTech support stays with your team. You also get a knowledge base written around your own setup.
FAQ
Yes. Each car is tracked by serial number, which can be the VIN, so its purchase, landed costs, sale and service history all sit on one record.
Yes. Odoo Repairs turns a job card into a repair order with labor and parts, takes the parts out of stock and invoices the customer.
The trade-in is bought into stock at the agreed value and deducted from the customer’s new car invoice. We set up the exact steps with your finance team.
Yes. Odoo Fleet keeps each vehicle’s contracts, costs and odometer, and Odoo Rental books cars by date and invoices the rental.
Yes. Parts can be found by number or barcode, and each part can list alternatives that fit, with their stock and shelf location.
Yes. Reminders can be scheduled from the sale date or the last service, and go out by email or SMS or as a task for the after-sales team.
Yes. Each branch has its own stock and results, and separate companies keep their own accounts while head office sees the whole group.
Odoo charges per user per month. Repairs, Fleet and Inventory are in the paid plans, and running several companies needs the Custom plan. See our Odoo pricing guide.
