For NGOs and foundations that run their programs and staff on spreadsheets. Odoo keeps your staff and your funds in one system, so donors and the board get their answers quickly.
AzkaTech has set up Odoo for organizations like the Imam Sadr Foundation and the Lebanese Food Bank, and stays with your team after go-live.
Official Odoo Gold Partner. Implementing Odoo since 2015.
Who it’s for
Organizations that run schools and community programs under one roof.
Teams that collect donations in kind and distribute them to families.
NGOs that run learning centers and train their own staff.
Organizations that report to several donors on the way each grant was spent.
The problem
One person works for two programs, and payroll has to be split by hand.
Grant money and general funds sit in one ledger, and donor reports take weeks.
Donated goods come in and go out, and nobody can show where they went.
Each board or donor report is rebuilt by hand out of several files.
01 · Staff and payroll
In an NGO, one employee often works across two programs under different contracts, and each program has its own funding. Some salaries are paid in two currencies. Payroll built in spreadsheets takes days each month, and a mistake is hard to trace.
In Odoo, an employee can hold several contracts, each tied to a department and a program. Payroll is calculated for each contract, in the currency you set. The cost of each salary lands on the program that funds it.
The Imam Sadr Foundation has more than 200 employees across several sectors. AzkaTech set up its HR and a payroll that handles multiple contracts and pays in both LBP and USD.
Who it’s for
HR and finance teams.
Outcome
Payroll runs on time, and each program carries its own staff cost.
02 · Funds and grants
Donors give money for a specific purpose and expect a report on it. If grant funds and general funds sit in one ledger, somebody has to rebuild each report by hand. Overspending on one grant is noticed only when the report is due.
In Odoo, each grant or program is tracked separately in the accounts, with its own budget. Every purchase and salary is tagged to the grant that pays for it. A report of budget against spending is available at any time.
Odoo has no module called fund accounting. AzkaTech sets up analytic accounts and budgets, so each grant can be reported on its own.
Who it’s for
Finance managers and program directors.
Outcome
Donor reports come out of the system, not out of a spreadsheet.
03 · Aid stock
Relief organizations receive goods as well as money. Food and supplies arrive in bulk and go out to families or partner centers. Without stock records, expiry dates are missed, and nobody can prove what was distributed.
Odoo records each donation in kind as stock, with its lot and expiry date. Each distribution is a delivery to a named center or program. You can see what is in the store today and what went where.
AzkaTech sets up one location for each store or center, so stock can be followed between them.
Who it’s for
Warehouse and program teams.
Outcome
Nothing expires on the shelf, and every distribution is on record.
04 · Approvals and training
An NGO has to show that money was spent properly. Purchase requests are approved by email or on paper, and the trail is lost. Training records for staff sit in yet another tool.
In Odoo, each purchase request goes through the approval steps you set, and the system keeps the record. Documents are stored with the request. Staff training can run in Odoo eLearning, with completion recorded on the employee.
For the Imam Sadr Foundation, AzkaTech connected Odoo to the mobile apps the foundation already used for training, and set up dashboards for management.
Who it’s for
Management and compliance teams.
Outcome
An auditor can follow any expense back to its approval.
How it works
Odoo holds the structure of your organization, with its departments and units. The Imam Sadr Foundation manages its whole structure this way.
Salaries and payments can run in LBP and USD side by side. Read about our Lebanese payroll system.
New hires and yearly reviews are tracked on the employee record. See Odoo HR software.
Each donation is recorded against its donor, and a receipt is issued.
Management sees headcount and spending for each program on one screen.
Implementation
AzkaTech uses AI in every phase of the Odoo project, and it stays in use after go-live.
AI capability · Discovery
We sit with your HR and finance teams and follow one month of their work. AI turns those notes into a clear list of what Odoo needs to cover.
AI capability · Mapping
Your processes are mapped onto Odoo in a fit-gap analysis. AI matches your staff and contract lists to Odoo and flags what is missing.
AI capability · Configuration
We build the solution with standard Odoo first. AI drafts the setup notes and a short guide for each department.
AI capability · Testing
AI prepares test cases built on a real payroll month. Your team runs them in a pilot and signs off before launch.
AI capability · Governance
AI follows open issues and training progress for each department, so risks show up before launch day.
AI capability · Post Go-Live
After launch, AzkaTech support stays with your team. You also get a knowledge base written around your own setup.
Client proof
Case study · Non-profit organization in Lebanon
FAQ
Solution
It is one system that holds your staff and payroll together with your funds and accounts. Programs and donors are reported out of the same data. Odoo is the ERP that AzkaTech sets up.
Yes. Each grant gets its own budget, and every cost is tagged to it. AzkaTech sets this up with analytic accounts.
Yes. The Imam Sadr Foundation pays staff who work across several departments, each under its own contract.
Yes. AzkaTech set up payroll in LBP and USD for the Imam Sadr Foundation.
Yes. Donated goods are received as stock with their expiry dates, and each distribution is recorded.
Implementation
It depends on how many departments and programs you have. AzkaTech gives you a timeline after the discovery meetings.
Yes. The Imam Sadr Foundation started with HR and payroll, on a setup prepared for finance in a later phase.
That was the case at the Imam Sadr Foundation. AzkaTech rebuilt the project in phases, so each step delivered something the team could use. Read the case study.
Odoo is priced per user per month, and the implementation is quoted after discovery. Running several companies needs the Custom plan. See our Odoo pricing guide.
