Office Manager/Assistant GM

Office Manager/Assistant GM

Website azkatec Azkatech

Join Azkatech as a GM Assistant and Office Administrator to support the GM with growing the company. We need an organized, self-motivated individual to ensure operational excellence through tasks like scheduling, maintaining office and HR compliance, and assisting with the hiring process from sourcing to interview scheduling. Be part of our team and contribute to our success. Apply now!

You’ll be reporting to the general manager.

Main activities

  • Welcoming visitors & directing them to the relevant office/personnel
  • Carrying out clerical duties such as answering phone calls, preparing documents & correspondence, memos, resumes, presentations, travel plans & booking
  • Perform book keeping tasks such as invoicing, bills, budget tracking and collection.
  • Maintaining general office files including job files, vendors files and other files related to company
  • Track and purchasing office supplies, equipment and furniture’s
  • Overseeing the maintenance of office facilities and equipment.
  • Performing other relevant duties when needed.
  • Coordinating office activities and operation to secure efficiency and compliance to company policies.
  • Submit timely reports and plans related to the role duties
  • Assist the general manager to ensure the day to day business operations and office run smoothly.
  • Help GM with staff management: attendance, timesheets, time-off, compliance to rules & regulations, ensure daily/weekly team’s reports are sent
  • Manage and oversee the whole recruiting and hiring process: Job requirements, Sourcing, shortlisting, administering different tests and coordinating the interviews
  • Prepare employees for assignments by establishing and conducting orientation and training programs. Manage employees onboarding and offboarding processes to enhance new and departing employee experience
  • Updating and maintaining HR systems, records and reports with accurate employees’ data
  • Support in implementing new processes, making sure they are well communicated and followed and challenging these for ongoing efficiencies.
  • Setting employees’ KPIs with the management, periodic evaluation and reporting
  • Manage learning plans for different teams and follow up on compliance
  • Build and maintain an enjoyable office environment like outings and team building activities.
  • Spread positive vibes

Requirements

  • Solid previous office administration experience, ideally in a professional services environment
  • Hands-on experience with HRMS
  • Competent with MS Office
  • 2+ years of office administration or managers’ assistant experience
  • Comfortable handling confidential information.
  • Strong attention to details
  • Ability to prioritize work to deliver on time

To apply for this job email your details to jobs+ops+website@azka.tech