Odoo Documents: All-in-One Document Management System

Digitize, organize, and automate your business files — no more paper, no more chaos.

Odoo Documents is a modern, paperless document management system (DMS) that allows businesses to centralize and automate how they store, process, and share files. Whether it’s contracts, invoices, spreadsheets, scanned documents, or project specs, everything is easily accessible, structured, and integrated with the rest of your Odoo apps.

Smart File Preview

Preview PDFs, images, videos, spreadsheets, and more directly in your browser without downloading.

 

Collaborate in Context

Comment, tag colleagues, and log activities directly on documents. Keep discussions connected to the content — not scattered across emails.

Link Everything

Create documents from links (e.g., Google Docs) or upload traditional files — all stored and managed centrally.

Ownership & Assignment

Assign documents to users, vendors, or customers. Link them to records like invoices, projects, or tasks to track ownership and action.

Powerful Organizational Tools

Structured Folders & Tags

Create workspaces with custom folder hierarchies. Add tags for quick filtering, cross-referencing, and automation.

Easy Batch Actions

Tag, preview, archive, or apply workflows to multiple documents at once — saving time and effort.

Fast Filters

Save your most-used filters and share them across teams for instant document access.

Split PDFs

Split multi-page PDFs into separate files — ideal for batch-scanned documents or invoice processing.

Odoo Documents
Document Management System

Collaboration & Access Control

Custom Access Rights

Control who sees what. Define permissions per folder, per user, or per group.

Share Files & Folders

Grant portal access to clients or vendors. Set document expiration dates, allow uploads, and track activity securely.

Real Results: Save Over 90% Time on Document Tasks

📉 Without Odoo Documents: 45.2 hours/month
📈 With Odoo Documents: 4.3 hours/month
💡 Time Saved: 40.9 hours/month

Azadea Azkatech Odoo Client

Azadea

1200 employees

Hallab Success with Odoo

Hallab 1881

600 employees

Promedic Logo

Promedic

390 employees

Feer McQueen Odoo

FMQ

200 employees

Ready to Go Paperless?

Start with Odoo Documents – Free, forever, for unlimited users.

Odoo Documents is more than a storage solution. It’s a productivity tool that transforms the way your business manages information.

    • الاسم *

    • الهاتف *

    • البريد الإلكتروني *

    • اسم الشركة *

    Why Choose Odoo DMS

    One Central Hub

    Stop digging through email threads and desktop folders. All your business documents are organized, accessible, and connected.

    Time-Saving Automation

    Use AI-powered workflows and rules to eliminate repetitive admin work — like archiving, renaming, or tagging.

     

    Odoo eSign: No Printing

    Forget the scanner. Sign contracts, NDAs, and approvals online and instantly share signed copies.

    Secure & Scalable

    Benefit from enterprise-grade access control, backups, and integration across 80+ Odoo apps.

    What is a Document Management System and why does my business need one?

    A Document Management System (DMS) is a digital solution that helps businesses store, organize, track, and share files from a centralized location. It reduces paperwork, speeds up access to documents, and ensures better compliance and collaboration.

    How does a DMS improve file management for growing businesses?

    With features like tagging, smart filters, and access controls, a DMS allows teams to locate and manage files quickly and securely. It eliminates time wasted on searching, manual archiving, or version conflicts.

    Can I use a DMS to share documents securely with clients or vendors?

    Yes, you can share files or folders through secure links, define expiration dates, and even allow uploads from external parties — all while maintaining full control over access and visibility.

    Does the system support e-signatures for contracts and approvals?

    Absolutely. With Odoo eSign integration, users can send documents for electronic signature, track signing status, and store signed versions automatically — without printing or scanning.

    How is file management handled across multiple departments?

    Each department can have its own folder structure, access rights, and automation rules. With customizable tags and batch processing, teams can manage large volumes of documents with ease.